Privacy policy

Changes to privacy policy 13th of September 2022.

This statement describes the types of personal data we may collect and process about you as a user on Equality Check, and as a visitor of our website https://www.equalitycheck.com/. The privacy policy gives you information about what personal data is, how Equality Check processes personal data, what the purpose of processing personal data is, and the legal basis of the processing we do. In addition, we will inform you about your rights according to the current privacy policy legislation, and what you can do should you wish to act on these rights. All references to “we” and “us” refer to the Norwegian company Equality Check AS (data controller). If you have any further questions after reading this statement, do not hesitate to contact us on hello@equalitycheck.com

Introduction

Personal data is information that can be linked to an identified or identifiable individuals.

Equality Check’s software helps companies harness the power of diversity. By combining industry leading domain expertise with evidence-based frameworks, our data-driven technology offers a proven methodology that companies can leverage to transform their DEI strategy and ease their DEI reporting. We do this by letting companies add structural data about their employees. The respective company is the data controller of said information, and any inquiries regarding Equality Check should be directed at the respective company.

However, we will process personal data for other purposes as described below. We do not necessarily process all personal data as listed below, as the processing on personal data depends on how you use the platform, which of our services you use, how you contact us and what your inquiry is about. If we process personal data, the processing will be in accordance with this Privacy Policy.

Depending on the circumstances we will also process other personal data than listed below. In this case, the information about data processing will be given to you through other channels than this privacy policy (for example by email or phone). If you want to know more about the kind of personal data we process about you, please email hello@equalitycheck.com

The data processing:

If you browse on our website:

When you visit equalitycheck.com, we use cookies to track your browsing. We use this data to understand how you use the website, and may use it to send you product information and marketing material. The data we collect may be:

• What you do on our page, which links you click, and how often and how long you visit our page (session data)
• Your approximately position
• Technical information about your browser and operating system

You can learn more about this in our cookie policy.

We will process your personal data for these purposes based on our legitimate interests in analyzing and improving our services, and to be able to market to you. We have carefully considered that your privacy interest does not outweigh our interest. Among other things, this includes that (i) the processing of personal data is limited and does not include sensitive information, (ii) the processing is done in your best interest, (iii) you can opt out at any time.

If you sign up for receiving information:

If you sign up for our newsletter or other marketing channels, we will process your personal data to send newsletters and other marketing material. If you contact us through email, book a demo or a sales meeting, we will process your personal data to reply to your enquiry. The personal data we collect will vary depending on the situation, and will typically be:

• Name
• Email
• Phone number
• Company name

We will process your personal data for these purposes based on your consent. You can always opt out by sending us an email or click the opt-out link that you find at the bottom of our emails. Note that we may use data processors outside the EU/EEA area, and that they do not necessarily provide the same level of protection of your personal data as afforded to you under the GDPR.

When you create a profile:

When you create a profile, we process personal data to be able to deliver our product/service to you, and to be able to respond to queries you have. The personal data we collect will vary depending on the situation, and will typically be:

• Name
• Company Name
• Phone number
• Email address
• Billing information

We will process your personal data for these purposes based on your consent and to fulfill our agreement with you. You can always opt out by sending us an email or click the opt-out link that you find at the bottom of our emails, and delete your profile.

To perform research and improve our services

If a company has bought access to Equality Check, we may process your data such as:

• Name
• ID
• Gender
• Compensation
• Information about your role, such as your title, whether you work full-time or parttime and similar information.

We process such data either under the instruction of a data controller (the company), or for our own purposes, in order to improve the services provided by Equality Check, and to promote the value of a more equal workplace. We may perform analysis on the data using a third-party researcher. When we use the data for our own purposes, we will always anonymize the data and only keep aggregated information.

The processing of anonymizing the data is based on our legitimate interest. We have carefully considered that your privacy interest does not outweigh our interest. Among other things, this includes that (i) the processing of personal data is limited and does not include sensitive information, (ii) the processing is done in the best interest of the society, (iii) you can opt out at any time by sending us an e-mail.

Storage time

Your personal data will be deleted when the data is no longer needed for the processing purposes specified above. We may however store data for a longer period if it is necessary to establish, exercise or defend a legal claim, e.g. if there is an on-going dispute or a crime has been reported to the police. We perform regular disposals and erase data that is no longer necessary to process.

Third party data processors

We may have to share your personal data with our data processors (subcontractors) in order to provide the service. We require all third parties to respect the security of your personal data and to treat it in accordance with GDPR, and we only permit them to process your personal data for specified purposes and in accordance with our instructions

If your personal data is transferred outside of the EU/EEA, we guarantee an adequate measure of security by forwarding them to countries that have an appropriate level of protection based on confirmation by the European Commission, or by concluding an appropriately formulated contract between us and the legal person outside of the EU/EEA who receives the data.

The personal data may also be transferred to a third party in the event of a merger, demerger or a similar event.

Our data processors can be found here.

Your rights as a data subject

You have the right to request:

• Access to all the personal data we have stored about you
• Correction of any errors in the personal data we have stored about you
• Deletion of your personal dat

If the data processing is based on your consent, you have the right to withdraw your consent at any time. If the processing is based on our legitimate interest, you may protest to the processing.  In certain cases you may also request data portability of the information we keep about you.

If you have any concerns about how we process your personal data, you are welcome to file a complaint to the Norwegian Data Protection Authority (Datatilsynet) or the relevant data protection authority in your country.

Changes

We are constantly working on improving and developing our products and websites, so we may change this privacy policy from time to time. We will not diminish your rights under this privacy policy. If the changes are significant, we will provide a more prominent notice, when we are required to do so by applicable law. Please review this Privacy Policy from time to time to stay updated on any changes.