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Privacy policy

Changes to privacy policy 18th January 2022.

This statement describes the types of personal data we may collect and process about you as a user on Equality Check Premium. The privacy policy gives you information about what personal data is, how Equality Check processes personal data, what the purpose of processing personal data is, and the legal basis of the processing we do. In addition we will inform you about your rights after the current privacy policy legislation, and what you can do should you wish to act on these rights. All references to "we" and "us" refer to the Norwegian company Equality Check AS (data controller). If you have any further questions after reading this statement, do not hesitate to contact us on hello@equalitycheck.com

Introduction

Personal datais information that can be linked to individuals or a small group of people. Equality Check Premium is a tool that helps companies identify, diagnose and act on diversity and inclusion. We do this by letting companies add structural data about their employees. This data is aggregated and anonymized, which means as a general rule it is not personal information. However, we will process personal data for other purposes. If we process personal data, the processing will be in accordance with this Privacy Policy.

Below is an overview of the personal data we process depending on our relation to you. We do not necessarily process all personal data as listed below, as the processing on personal data depends on how you use the platform, which of our services you use, how you contact us and what your inquiry is about. Depending on the circumstances we will also process other personal data than listed below. In this case, the information about data processing will be given to you through other channels than this privacy policy (for example by email or phone). If you want to know more about the kind of personal data we process about you, please email hello@equalitycheck.com or call the number listed in the contact information below.

The data we collect

If you browse on our website

When you visit equalitycheck.com, we use Google Analytics to track your browsing. We use this data to understand how you use the website, and may use it to send you product information and marketing material. The data we collect may be:

  • What you do on our page, which links you click, and how often and how long you visit our page
  • Your approximately position
  • Technical information about your browser and operating system

We will process your personal data for these purposes based on your legitimate interest.

If you sign up for receiving information

If you sign up for our newsletter or other marketing channels, we will process your personal data to send newsletters and other marketing material. If you contact us through email, book a demo or a sales meeting, we will process your personal data to reply to your enquiry. The personal data we collect will vary depending on the situation, and will typically be:

  • Name
  • Email
  • Phone number
  • Company name

We will process your personal data for these purposes based on your consent. You can always opt out by sending us an email or click the opt-out link that you find at the bottom of our emails.

When you create a profile

When you create a profile, we process personal data to be able to deliver our product/service to you, and be able to respond to queries you have. The personal data we collect will vary depending on the situation, but will typically be:

  • Name
  • Company Name
  • Phone number
  • Email address
  • Billing information

The data you add in the platform under the tab indicators are aggregated average numbers, and are as such not personal data as no individuals can be identified from them.

We will process your personal data for these purposes based on your consent and to fulfill our agreement with you. You can always opt out by sending us an email or click the opt-out link that you find at the bottom of our emails, and delete your profile.

The purpose of data processing

  • Your consent
  • To fulfill our agreement with you
  • Safeguarding our legitimate interests

Our Legitimate interests means to analyse and improve our services, and to be able to market to you. When this is our purpose for data processing, we have carefully considered that your privacy policy interest does not outweigh our interest, in accordance with GDPR legislation. Among other things, this includes that (i) the processing of personal data is limited and does not include sensitive information, (ii) the processing is done in your best interest, (iii) du can opt out at any time.

Third party data processors

We may have to share your personal data with our data processors (subcontractors) in order to provide the service. We require all third parties to respect the security of your personal data and to treat it in accordance with GDPR, and we only permit them to process your personal data for specified purposes and in accordance with our instructions.

Our data processors for users on our marketing pages (equalitycheck.com) are:

When you browse

ServiceInformationWhy we use itWhere data is storedLegal basis
Google Analytics Page visits, browser version, operating system, geolocation, duration (anonymized)To see how users use our platformEULegitimate interest

Marketing

ServiceInformationWhy we use itWhere data is storedLegal basis
HubspotEmailMarketingEUConsent
Prospect Global Ltd (trading as Sopro)EmailDigital marketing agent conducting marketing activity on our behalfEU/MacedoniaLegitimate interest
IntercomContact informationWe use Intercom to onboard new users, send emails with tips and suggestions, get customer feedback and provide supportUSAConcent

When you use our app (app.equalitycheck.com)

ServiceInformationWhy we use itWhere data is storedLegal basis
Mixpanel Page visit, link clicks (anonymized)To see how users use our platformEULegitimate interest
Auth0EmailAuthentication to the solutionEULegitimate interest
AWSNo sensitive dataData StorageEU Legitimate interest
IntercomContact informationWe use Intercom to onboard new users, send emails with tips and suggestions, get customer feedback and provide supportUSALegitimate interest
PostmarkEmailWe use postmark to send you system emails such as user requests, USALegitimate interest
SentryAnonymized data related to the error, such as url and code traceWe use sentry for error detection on our webpageEULegitimate interest

Cookies

We use cookies on our website delivered by Google Analytics, Google Tag Manager, Linkedin Pixel and Facebook Pixel to perform analysis of how you use our website so that we can improve our services thereafter. Cookies are small text files that are stored on your computer, phone, tablet or any other device you may use to access our website.

The cookies will expire two years after you visited the website. You may delete all our cookies in the “Settings”-menu of your browser. Our cookies may also be disabled by visiting this link

We use Facebook and Linkedin pixels to track conversions from Facebook and Linkedin ads, optimize ads, build targeted audiences for future ads, and remarket to people who have already taken some kind of action on your website. You can always view Facebook or Linkedin ads settings and update your preferences at any time.

Your rights as a data subject

You have the right to request:

  • Access to all the personal data we have stored about you
  • Correction of any errors in the personal data we have stored about you
  • Deletion of your personal data

Your personal data will be deleted when the data is no longer needed for the processing purposes specified in above.

Email with any inquiries.

You may file a complaint. If you have any concerns about how we process your personal data, you are welcome to file a complaint to the Norwegian Data Protection Authority (Datatilsynet) If you have any concerns about how we process your personal data, you are welcome to file a complaint to the Norwegian Data Protection Authority (Datatilsynet) or the relevant data protection authority in your country.

Changes

We are constantly working on improving and developing our products and websites, so we may change this privacy policy from time to time. We will not diminish your rights under this privacy policy. If the changes are significant, we will provide a more prominent notice, when we are required to do so by applicable law. Please review this Privacy Policy from time to time to stay updated on any changes.

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